Applications can be accepted up to one year prior to the program(s) start date:
- Fall/Year - September 1
- Winter/Spring - January 1
- Summer - June 1
Required Application Materials
Applications will be considered complete and will be reviewed once the following are submitted:
- CEA Application Form (online or paper)
- $75 non-refundable Online Application Fee or $95 non-refundable Paper Application Fee
- Summer/Short Term Applicants Only: $300 non-refundable confirmation deposit due with application
- Unofficial copy of your most recent transcript
- Official transcripts are required for certain programs
- Full name, social security number or student ID number and cumulative GPA must appear on the transcript
Please Note:
- Additional application materials are required for some programs
- CEA may require additional materials to confirm eligibility during the review process
Contact CEA for details at 800-266-4441 or view your program online for specific requirements.
Submit completed applications and required materials to:
Cultural Experiences Abroad (CEA)
2005 W. 14th St.
Suite 113
Tempe, AZ 85281
Fax: 480-557-7926
Application Closure Deadlines
For specific closure dates, refer to the Dates and Prices page at www.GoWithCEA.com/prices. CEA reserves the right to close a program prior to its published closure date without notice due to enrolled capacity. Places in CEA programs are limited. All application materials must be received by the application closure date to participate on a CEA program. The application closure date is also the last day pre-departure documents and confirmation deposits will be accepted, regardless of student application status at that time (please see Late Applicants section).
Please note: CEA closure dates are not set according to student visa deadlines. Some programs may require a student visa. Each applicant is responsible for researching and meeting these requirements independent of CEA’s application requirements.
Late Applicants
Applications may be accepted after the application closure date based upon availability. Applicants who apply after the application closure date must submit all required documents and fees at the time of application. Students who apply after the program withdrawal date must also submit final payment at the time of application. Late applicants must also contact a CEA Admissions Counselor prior to submitting an application. The final payment due date for late applicants will be no later than the program withdrawal date (See Withdrawal Dates section). Students who apply prior to the application closure date but whose application remains pending will be required to submit all required documents and fees by the application closure date to continue with the application process.
Incomplete Applications
Incomplete applications (i.e. fees are not paid, a valid session has not been chosen, application itself has incomplete sections, required application documents are missing etc.) will be considered pending and held up to 30 days for completion. Pending applications cannot be held after the application closure date or the date by which the program reaches enrolled capacity. Applications that can no longer be held will expire and require a $50 Reactivation Fee and updated application information. Reactivation is only applicable to the same program term and subject to availability. Reactivated applications will be subject to current pricing at the date of reactivation. Any terms or pricing connected with the original application may be forfeited. Students whose applications are incomplete and submitted with a confirmation deposit are not eligible for any refunds.
Eligibility
Some programs may allow students who do not meet one or more of the eligibility requirements to be accepted on a conditional basis. It is the student's responsibility to prove that they have satisfied all of the eligibility requirements for their program prior to departure. If the conditions are not met, CEA and/or the partner institution reserve the right to withdraw the student's acceptance. In addition, CEA reserves the right to reject applicants who fall below one or more of the eligibility requirements after initial acceptance to a program. Applicants who fall below or fail to meet any of the stipulated eligibility requirements after having initially been accepted to a program will be subject to CEA's payment policies (see Payment Obligations section). Additional documentation may be required after initial or conditional acceptance.
The University of Westminster will accept low GPA students on a non credit bearing basis. Students that are accepted with these terms are subject to standard CEA payment and refund policies.
Multiple Program Enrollment
Applicants can create their own program itinerary by combining multiple CEA programs (whether at the same or different locations).
- Only one CEA application and one application fee is required
- Multiple Program Discount will be applied to the price of the final program
- Application closure dates and withdrawal dates may be different for each program
- Applicants enrolling in multiple programs must submit all confirmation deposits at the same time
- Program start dates cannot overlap
Contact your CEA Admissions Counselor for additional details.
Promotional/Exclusive Pricing
CEA reserves the right to offer promotional or exclusive program pricing and/or discounts for a limited time. Only those applicants who: 1) submit the required application materials; and 2) meet the stated requirements of the promotion during the specified promotional timeframe will be entitled to the promotion or discount. Applicants who complete an application prior to or after the timeframe of the promotion, will not be granted any price adjustment or refund. If CEA is offering more than one promotion at one time, only the greater amount of the two promotions/discounts will apply.
Students participating in exclusively priced programs, such as group or custom arrangements are not eligible for additional discounts of any kind.
Pre-departure Documents
All applicants are required to submit additional information as part of the pre-departure process. This may include both documents and online forms. Requirements are based on the student's specific program and are due within 30 days of your acceptance date or by the application closure date, whichever comes first.
Upon receipt of application, you will be given access to additional resources and information, specific to your selected program, within your MyCEA Account. This information includes, but is not limited to, a list of items, documents and/or payments still needing to be sent or submitted to CEA and associated due dates. If your pre-departure documents are not received on time, you may delay or forfeit your housing placement, university registration and participation due to late documentation.
